Overview

We are Diverse Office Supply. We supply clients throughout the State of New Mexico with office supplies, furniture and interior build outs. We are seeking a dynamic , highly organized and self motivated Office Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help keep our office running smoothly. This paid position is perfect for someone eager to develop their administrative expertise within a collaborative and energetic workplace.

Duties

Sending and responding to client emails, calls and enquiries
Ability to learn on the job in a fast paced environment
Providing client estimates, quotes and placing client orders
Procurement of Client Orders
Facilitating hard to find items for clients
Working with warehouse staff to ensure corrected packing slips and accurate product delivery
Perform data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and spreadsheets to maintain organized records
Handle calendar management, scheduling appointments, meetings, and coordinating events efficiently
Assist with bookkeeping tasks to support financial recordkeeping and invoicing
Support office management activities including filing, document proofreading, and maintaining office supplies inventory
Maintain organization of files, documents, and correspondence ensuring easy retrieval and confidentialityRequirements
Proven experience in office administration or clerical roles with strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace tools
Experience with data entry, filing systems, and document proofreading to ensure accuracy and clarity
Excellent phone etiquette with experience managing multi-line phone systems and providing customer support or front desk services
Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
Demonstrated time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
Personal assistant experience or calendar management skills are a plus for supporting executive or team schedulesJoin us as an Office Administrative Assistant and become an essential part of our vibrant team! Your dedication will help create a seamless office environment where productivity thrives, clients feel valued, and your professional growth is supported every step of the way.

Pay: $16.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

Paid time off

Education:

High school or equivalent (Preferred)

Experience:

Office: 1 year (Required)

Work Location: In person

Job description