High School Administrative Assistant

Grandview is seeking an organized, proactive, and approachable Administrative Assistant to join our team. We are looking for an individual who is committed to creating a welcoming and professional school environment while providing dependable administrative support to students, families, staff, and school leadership. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced school setting. This individual should possess strong communication and customer-service skills, demonstrate professionalism and confidentiality, and be comfortable responding to the day-to-day needs of a busy school office. If you are a reliable, collaborative professional who enjoys working with students and families and takes pride in helping a school operate efficiently and successfully, we encourage you to apply.

Essential Responsibilities

• Serve as the primary front office contact for students, families, and visitors

• Manage phone calls, emails, and in-person inquiries

• Support student enrollment, scheduling, and transcripts

• Maintain student records and data systems (e.g., Skyward)

• Coordinate attendance tracking and reporting

• Support school communications, events, and calendar management

• Handle cash, deposits, and purchasing processes

• Assist with student health needs, including basic first aid (training provided)

• Translate written and verbal communication (English/Spanish)

• Collaborate with school leadership and staff to ensure smooth operations

Schedule & Benefits

• Status: Full-time- 12 Month Position

• Hours: 7:00 AM – 3:30 PM.

• Lunch: 30-minute unpaid lunch break.

• Time Off: Includes 12 paid holidays, sick days, and vacation days.

• Benefits: Health, dental, vision, 403b, life insurance, and short/long-term disability.

Qualifications

• High school diploma or GED (required)

• College coursework in business or a related field (preferred)

• Minimum 3 years of administrative/secretarial experience (school setting preferred)

• Fluent in English and Spanish (required)

• Strong customer service and communication skills

• Ability to multitask and manage competing priorities

• Experience with office technology and systems

• Experience with Skyward or similar student information systems

Special Requirements

• Valid driver’s license and proof of auto insurance

• Ability to travel locally if needed

• Ability to lift up to 25 lbs

• Successful background check

Employing Organization:

Seeds of Health, Inc. is a nonprofit social service agency that has operated in Milwaukee since 1983. Seeds of Health is a K-12 district with a total of five schools; Seeds of Health Elementary School (K4-8), Veritas High School, Tenor High School - Journal Square Campus, Tenor High School - Cathedral Street Campus, and Grandview High School. The schools have been recognized for high performance. Seeds of Health is the only charter agency that has a PreK-12 program.

To Apply:

To apply, please attach your resume, two letters of recommendation and a copy of your transcripts (high school and/or any post secondary school). Deadline: until filled.

This institution is an equal opportunity provider.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• Dental insurance

• Flexible spending account

• Health insurance

• Life insurance

• Paid time off

• Retirement plan

• Vision insurance

Education:

• High school or equivalent (Required)

Language:

• Spanish (Required)

Work Location: In person